Guidance and terms of reference for submitting an Event to be included in Council Call

The Council Call events calendar promotes Council events.

The Council hosts a community directory here on our website , with a dedicated events section where community groups can list events for free.

On occasion, where there is space available, the Council may include local events which are community orientated. To be considered for included in this section, events will need to:

  • be non- commercial. Fundraising events or events with a charge may be advertised if there is a benefit to the community but the primary purpose of the event may not be to raise funds for a commercial business or activity
  • be happening in Selwyn District and be of interest to people in Selwyn
  • not be a party or candidate based political event or religious event
  • not be an event or activity that could cause offence or inconvenience to residents or adversely affect the Council’s reputation

We list events that are coming up in the next 2 weeks from the time of first publication in Council Call on Tuesday. We will not list events that are more than two weeks away at the time of publication, unless people are required to register for the event well in advance of it happening or it is a call for exhibitors or similar, in which case it can be listed as a notice.

The deadline for submitting an event listing is 9am on Wednesdays.

Recurring events

It is expected with recurring events that they will not need publicity every time they occur as people will become familiar with the fact they are happening. We will support these events by listing them regularly, but not every time they occur.

Submitting an event listing

Event listings should be:

  • Up to 50 words and in a Microsoft word format or in the body of an email (not as a poster)
  • Include what the event is, where it is being held, the day and time and if there is a cost to participate. If registration is required in advance how people do this should be specified in the text
  • If there is a website with more information on the event this should be listed (note we will not publish long website addresses, only homepages and short links)
  • In lower case text with capitalisation where appropriate (please do not capitalise all the text in words or sentences as it then needs to be retyped into lower case text)
  • Proofread - check all times, days, web links, venues, contact details and other details are correct before submitting the notice
  • Emailed to council.call@selwyn.govt.nz by 9am on Wednesday the week prior to publication. Sending your notice earlier increases the chance your event will be included

Event listings are short so the text will usually be edited for length or to summarise what the event is about.

We will not publish posters as these often do not reproduce clearly, and require a lot of space which means other content cannot be included. We also do not publish logos.

If you do submit an image we cannot guarantee that it will be used.

Image files should be attached to an email as a separate document, not embedded in word documents.