Contractor application form

It’s important to us that any contractors working on our behalf meet the expectations outlined below.

In carrying out their duties the contractor is expected to:

embrace Selwyn District Council’s vision and values, and model the associated behaviours,

abide by our customer promise, and

show the expected personal skills and attributes which include:

interpersonal skills/ability to relay information clearly and simply to the customer,

high level of computer literacy,

quality and accuracy,

attention to detail,

consistency,

time management,

writing skills to clearly document reasons for decisions and outcomes,

maintain competency and own personal development,

flexibility and adaptability,

confidentiality, and

a high level of personal integrity.

In carrying out building control functions the contractor is expected to:

be familiar with and comfortably navigate the building quality management system,

follow the building quality management system policies and procedures at all times,

keep up to date with the building quality management system policies and procedures, including communication about changes to the system,

stay current with industry practice and changes in construction techniques and materials,

comply with the expectations set out in Schedule 1 of the contract for services while carrying out your services,

follow all relevant council wide policies (eg IT computer usage policy, vehicle policy, gifting policy, social media policy, information and records management policy, drug and alcohol policy etc) – all of which are accessible via the council’s intranet, and

complete and return contractor engagement forms, surveys, and reviews within expected timeframes.

Applicant

Applicant details
Business name	Click here to add name	Owner name	Click here to add name
Address	Click here to enter text	Phone	Click here to enter text
Email	Click here to enter text
Registered company	☐	Yes*	☐	No	Primary contact name & details (if different from above)	Click here to enter text
Practise area (describe your practise and field(s) of expertise)
Click here to enter text
Services offered
Click here to enter text
Technical/professional staff details (please include verification of membership/qualifications/competency changes where applicable as individual documents)
Name	Qualifications	Current professional membership
Click here to enter text	Click here to enter text	Click here to enter text
Click here to enter text	Click here to enter text	Click here to enter text
Click here to enter text	Click here to enter text	Click here to enter text
Click here to enter text	Click here to enter text	Click here to enter text
Insurance details (please provide a copy of acknowledgement of policy from your insurer(s))
Type	Level of cover ($)	Type	Level of cover ($)
☐	Business	☐	Liability
☐	Professional indemnity	☐	Other (please specify)
List capability to delivery services
Click here to enter text
Proposed charge out rate(s) for services offered
Click here to enter text
Quality assurance
Does your organisation operate a QA system?	Choose an item
Click here to add information on type and standards (ISO) if applicable, or advise how you operate a QA system
Does your organisation operate process quality control within the relevant activity?	Choose an item
Click here to provide details of your quality control process
Does your organisation issue producer statements for design review work?	Choose an item
Is your organisation externally audited?	Choose an item
Click here to provide details of who carries out your auditing
Does your organisation undertake similar work for other building consent authorities?	Choose an item
Click here to list other building consent authorities who you do work for
Who does your organisation use to carry out competency assessments?
Click here to provide details of who carries out your competency assessments
Referees (provide 3)
Referee 1
Contact name	Click here to add name	Business name	Click here to add name
Phone	Click here to enter text	Email	Click here to enter text
Referee 2
Contact name	Click here to add name	Business name	Click here to add name
Phone	Click here to enter text	Email	Click here to enter text
Referee 3
Contact name	Click here to add name	Business name	Click here to add name
Phone	Click here to enter text	Email	Click here to enter text
Applicant sign off
I agree to meet the expectations outlined above if my business is contracted to carry out work for SDC’s building department.
Name	Click here to enter text	Date	Select date
Position	Click here to enter text

* Please provide with this application a copy showing your company registration.

Next step – email your completed form and any supporting information to building.quality@selwyn.govt.nz.

Review (Building department contracting manager to complete)

Notes (referee checks, other background details)
Click here to enter text
Review date	Select date	Decision	Choose an item
Reason for decision
Click here to enter text
Decision sign off
Name	Click here to enter text	Date	Select date
Position	Click here to enter text

Peer review (Building management team member to complete)

Assessment of contractor review
Click here to enter text
Peer review date	Select date	Decision	Choose an item
Reason for decision
Click here to enter text
Decision sign off
Name	Click here to enter text	Date	Select date
Position	Click here to enter text

Contract check

Have the following been clearly documented on the contract?
☐	Scope of approval
☐	Roles
☐	Expectations and responsibilities
☐	Powers/authorities and reporting
☐	Rates and allowances
☐	Terms of contract
☐	Equipment provided to contractor
Sign off
Name	Click here to enter text	Date	Select date
Position	Click here to enter text