Enquire about booking one of our many community halls and centres

Please ensure you have selected enough setup and pack-down time on your booking. Failure to select enough time may incur additional charges to your booking.

* = required questions


Which of our un-staffed facilities are you interested in booking? *

This form is for booking the listed locations above. For the Lincoln Event Centre, or Community Centres in Rolleston, West Melton and Tai Tapu, please use our staffed booking enquiry form.

Hirer's Details

Who is this booking for? *

If you answered "Business" above, please complete this section.

Business Name
Debtor Number
PO Number

Booking Main Contact Person

Contact Name *
Contact Phone *
Contact Email *
Contact Address *

Fire Warden

You must nominate a person to act as Fire Warden of this un-staffed facility during your event:

Name *
Phone *

Optionally, you may include contact details for additional contacts. For each person please state: Additional Contact/On-Site Contact, Name, Phone, Email.

Your Event/Activity Details

Event Name *
Date *
(format: dd/mm/yyyy)
Time *
(please enter a start and finish time, and include set-up and pack-down allowances)
Start:   End: 
Activity Details
Activity Type *
Expected number of people attending: *
(please estimate)

Health & Safety

Will alcohol be available at your event? *

If Yes to above, please answer this section.

Is the alcohol at your event going to be:

To sell or supply alcohol (including where provision is included in ticket prices), a Special Alcohol Licence will be required and must be obtained before your event. Your licence must be submitted at least 21 days before your booking takes place.

Learn more about which events require an alcohol licence.

You can obtain your alcohol licence by phoning the council before your event or submitting an alcohol licence application.

If you have a copy of your Alcohol Licence, attach it here:

(Files must be PDF format, up to 10MB)

For every 50 attendees, there must be one (1) responsible person listed. Each person responsible will need to make themselves known to the Duty Manager and will need to remain sober throughout the event

Please list names and contact phone numbers for all Responsible Persons for this event:

Other Alcohol Provision

If alcohol is intended to be provided, but not for "sale or supply", please contact our team directly for advice, on 0800 BOOKIN (266 546).


I agree to the General Bookings Terms and Conditions [PDF, 83 KB] linked here 

I/We understand and agree to provide an onsite contact if requested by the Council in writing prior to the event. By ticking this box I/We agree to abide by these conditions and accept all associated requirements of these conditions.

I/We acknowledge that I/We have completed and attached all application forms relevant to my/our proposed event, and agree to abide by all Conditions applied.



Please check your form above before clicking Submit. If you have already had a submission failure, you will need to re-attach your Alcohol Licence (if applicable).

Please Note: You will receive a copy of your enquiry at the email you have provided above. If you do not receive this,  please contact us on 0800 BOOKIN (266 546)