Venue Hire Conditions and Requirements
Council indemnity and cancellation
The organisers shall absolve the Council from all liability relating to the booking if any unforeseen circumstances arise after the booking has been confirmed.
The organisers will be responsible for the control of any nuisance that may eventuate as a result of the event activities at the event site.
Health and safety
Please ensure that all participants are made aware of their responsibilities under the Health and Safety at Work Act 2015 and that a management plan be developed specific to this event.
A bond may be required for the use of Council venues. This bond may be used for any reparation of the area over and above normal wear and tear that may be required as a result of your event activities. Any balance will be refunded directly to you.
Please forward this bond to the Selwyn District Council at least 10 working days prior to the booking, as per deposit details provided to you.
Temporary signs to advertise or promote your event are permitted on the day of the event. Please contact the Environmental Services Unit if further advice is required.
Signs are not permitted on telegraph poles, traffic signs, on road reserves or within 50 metres of a controlled intersection (e.g. traffic lights, roundabouts, Stop or Give Way signs).
Different rules for signage may apply to NZTA and KiwiRail owned/managed land and reserves.
Public liability insurance
The hirer is responsible for Public Liability Insurance.
This is generally required if you are inviting the public to attend your event. Talk to an insurance provider or advisor to discuss your event details.
Anyone selling food at your event is subject to the Food Act 2014. Vendors selling food at your event may or may not be required to register under the Act.
Registration is not required if a charity, cultural or community group is selling food less than 20 times per year to raise funds, if they are a sports or social club or marae where food is not the purpose of the event, or if they are selling food once in a calendar year at an event such as a local fair.
Please contact an Environmental Services Officer if unsure of anything or for clarification: email@example.com or ph: 03 365 1667
The organiser is responsible for cleaning the venue after their event. Please phone Selwyn District Council’s Solid Waste Support Office on 03 347 2759 to discuss your rubbish and recycling needs.
Tents and marquees
Any tent or marquee over 100m² will require an Exemption from the need for Building Consent. You can apply for a marquee exemption online.
NOTE: Allow at least 20 working days in advance of the event to allow the application to be processed.
Before erecting any tent or marquee on any park or reserve, the location must be confirmed by the Reserves Operations Manager (to ensure damage to irrigation or other services is mitigated against).
Any and all clearances, instructions and limitations imposed by Christchurch Air Traffic Services shall be strictly observed. The helicopter landing site shall be suitably marked, i.e. roped or fenced, including signs as necessary with personnel available to ensure no member of the public strays onto the site during take-off or landing.
Use of Remotely Piloted Aircraft Systems (RPAS) also known as drones, quadcopters, Unmanned Aerial Vehicles (UAVs) and Unmanned Aerial Systems (UAS), on Council reserves is controlled under the Selwyn District Council Parks and Reserves Bylaw.
You will need to apply for permission to operate RPAS on Council reserves. If you have any questions regarding this please contact: firstname.lastname@example.org
The public cannot be excluded from a reserve, even though an area of reserve has been booked for your activity. Public access must be available, if required.
A Traffic Management Plan (TMP) will be required if your event is going to affect the flow and safety of traffic. This includes footpaths.