FAQs

Yes. You must include set-up, pack-down and cleaning in your total booking time. Early access is not permitted unless booked. Staying longer will incur extra fees or impact bond refunds.

No. Bookings are confirmed on a first-come, first-served basis and confirmed once payment is made.

BYO alcohol may be permitted for private, invitation-only events, subject to Council approval.

If alcohol, including BYO alcohol, is proposed at your event, additional information will be required as part of the approval process.

Depending on the nature of the event, alcohol may be managed through:

• BYO alcohol for approved private events
• A licensed caterer or professional bar service
• A Special Licence where required under the Sale and Supply of Alcohol Act 2012

A Special Licence is generally required where alcohol is:

• sold
• supplied at a public event
• included in a ticket price or entry fee
• linked to fundraising activities

Applications should be lodged at least 20 working days before the event.

Yes. Children’s parties are welcome.

Yes, at selected venues. Learn more here.

The hirer is responsible for setting up tables and seating, unless prior arrangements have been made and paid for.

Yes. All tables and chairs must be packed away at the end of your booking, unless prior arrangements have been made.

Yes. Hirers are responsible for:

• Cleaning all areas used
• Taking away all rubbish

If the venue isn't left to Council’s standard, a cleaning charge will apply.

Your venue hire covers the venue space along with standard tables and chairs. Any additional equipment or services are available at an extra cost.

Yes. Someone must be nominated to:

• Know exit points and evacuation procedures
• Remain on site during the event

All hirers are responsible for making sure their event is safe for everyone attending. For most standard bookings, this simply means:

• Being familiar with emergency exits
• Keeping walkways clear
• Supervising children
• Reporting any hazards you notice

For larger or higher-risk events we may ask for a basic risk plan or hazard checklist — we’ll let you know if that’s needed when you book.

Yes, however:

• No nails, tacks, or damaging adhesives
• No glitter/confetti
• Blu tack allowed on some surfaces

Generally, no – they can trigger fire alarms. If required, approval must be sought, and fees may apply for alarm isolation.

No. Candles and open flames are not allowed due to fire risk.

Not without a valid permit.

Yes, but extra venue fees may apply.

• Country Feasts Catering
• The Social Platter Co.
• Bar People
• G&T Catering

Yes, but strict conditions apply. The inflatable must fully comply with WorkSafe NZ standards and guidelines. More information can be found here:

Land-borne-Inflatable-Devices-v2.pdf

Amusement devices | WorkSafe

You can start by submitting an enquiry form here: Selwyn District Council - Booking enquiry form. This lets us check availability and gather key details about your event.

No. Submitting an enquiry form does not guarantee your booking. A booking is only confirmed once:

• We confirm availability,
• You return the signed Terms and Conditions, and
• Payment (if required) is received.

Our team will review your enquiry and respond via email or phone.

• If available, we’ll send you a digital Terms and Conditions form to complete.
• You may be asked to provide further details (eg. setup needs, alcohol intentions, or risk info).
• Once received and approved, you will get a confirmation with payment instructions and access information.

Prices vary by venue and hire type (eg. community vs. standard). Fees are reviewed annually on 1 July.

To view current hire rates, select your preferred venue here to see specific pricing details.

You can cancel in writing. Refunds may be available depending on the notice period. See the cancellation section of your Terms and Conditions for full details.

For full details on your responsibilities, charges, use of the venue, cancellation rules, and what Council provides, please refer to our official Terms and Conditions of Hire. You must agree to these before confirming your booking.
View the full Terms & Conditions of Hire