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Please ensure you have selected enough setup and pack-down time on your booking. Failure to select enough time may incur additional charges to your booking.
* = required questions
Which of our staffed facilities are you interested in booking? *
-- Please Select --West Melton Community CentreLincoln Event CentreRolleston Community CentreTai Tapu Community Centre
This form is for booking the Lincoln Event Centre and Community Centres in Rolleston, West Melton and Tai Tapu. For all other facilities please use our unstaffed booking enquiry form.
Who is this booking for? *
If you answered "Business" above, please complete this section.
Optionally, you may include contact details for additional contacts. For each person please state: Additional Contact/On-Site Contact, Name, Phone, Email.
Hire of certain council rooms is inclusive of furniture and audio-visual systems. Please indicate your requirements:
Please ensure set up and pack down time has been included in your booking.
How would you like the room set up? (Corporate hire only)
What type of catering would you like to request? *
Expected quantity of people for tea/coffee/biscuits if chosen:
Will alcohol be available at your event? *
If Yes to above, please answer this section.
Is the alcohol at your event going to be:
To sell or supply alcohol (including where provision is included in ticket prices), a Special Alcohol Licence will be required and must be obtained before your event. Your licence must be submitted at least 21 days before your booking takes place.
Learn more about which events require an alcohol licence.
You can obtain your alcohol licence by phoning the council before your event or submitting an alcohol licence application.
If you have a copy of your Alcohol Licence, attach it here:
For every 50 attendees, there must be one (1) responsible person listed. Each person responsible will need to make themselves known to the Duty Manager and will need to remain sober throughout the event
Please list names and contact phone numbers for all Responsible Persons for this event:
If alcohol is intended to be provided, but not for "sale or supply", please contact our team directly for advice, on 0800 BOOKIN (266 546).
I/We understand and agree to provide an onsite contact if requested by the Council in writing prior to the event. By ticking this box I/We agree to abide by these conditions and accept all associated requirements of these conditions.
I/We acknowledge that I/We have completed and attached all application forms relevant to my/our proposed event, and agree to abide by all Conditions applied.
Please check your form above before clicking Submit. If you have already had a submission failure, you will need to re-attach your Alcohol Licence (if applicable).
Please Note: You will receive a copy of your enquiry at the email you have provided above. If you do not receive this, please contact us on 0800 BOOKIN (266 546)